Wedding Packages

Custom Design
Comprehensive Planning
Wedding Day Simplicity
Professional Coordination

Special Event Packages

Entertaining Responsibilities
Special Event Services

Wedding Responsibilities
Sample Wedding Timeline

CORPORATE ENTERTAINING RESPONSBILITIES

You may consider the following responsibilities when planning an event for business or social entertaining. Service requirements depend on the complexity of your celebration and duties performed by your location.

• Design a creative celebration with considerations of theme, budget and guest count in mind.
• Hire and manage/contract your vendors for services and products. Distribute vendor deposits with contracts and final vendor payment checks at the event.
• Invitation design and printing, menu cards, seating cards, escort cards, thank you notes, table numbers, any signage necessary for your event location.
• Photographer and/or Videographer booking and coordination. Digital photography allows photos to be presented at the event as a take away gift.
• Coordinate Rentals and Equipment (e.g. tents, dance floors, specialty linens, etc.) to include strike and general clean up.
• Coordinate Lighting (e.g. area lighting, specialty lighting and entertainment lighting, pyrotechnics, etc.)
• Coordinate Entertainment (e.g. live music and or disc jockey, and special activities, children’s games, etc.)
• Décor.
• Consult with catering chefs and staff for dinner presentation and service. Considerations: Is service buffet or sit down? How much expense is there for the rental kitchen? Do you need a dumpster for the trash at the end of the event? Is there a VIP reception preceding the main event? What would you like done with any left over food?
• Manage onsite Event production meeting so all vendors are in sync, usually 2 weeks prior to event.
• Coordinate grass root considerations; transportation, limousines, vans, busses, valet parking, parking permits, rental permits, amplified music curfew, tenting permits, generators, stand-by personnel, security, etc.
• Prepare vendor timeline for Event day with vendor in/out times, distribute maps to all vendors with load in information, make sure there are vendor meals and snacks, water for staff, give caterer number of vendor meals to order, make sure there is vendor parking arranged.
• Do guest seating, escort cards, table numbers, guest book, etc. Set up and organize related items at the check in table and guest table. Prepare dinner area floor plan and overall event layout blueprint.
• Have favors prepared and distribute at event. Placement of favors and gifts should be considered prior to event during table design process.
• Event accountant services tracking expenses, payments to date and final balances due. Provide current budget to maintain control of Event costs. Have financial information available for accounts payable so payments are timely distributed.
• Develop a comfortable and creative timeline for the event with appropriate timing of highlights, for example: program, give-aways, toasts, speeches, media reception, etc. Confirm all participants know what you would like them to do and get their confirmations.
• Oversee event strike. Tremendous expense can arise when vendors are careless, rentals are lost or destroyed or when refuse and ice are left in improper locations. Remove all personal items brought to location.