Wedding Packages

Custom Design
Comprehensive Planning
Wedding Day Simplicity
Professional Coordination

Special Event Packages

Entertaining Responsibilities
Special Event Services

Wedding Responsibilities
Sample Wedding Timeline

Wedding Responsibilities

You may consider the following description of responsibilities when planning your wedding. Service requirements depend on the complexity of your celebration and duties performed by your location.

• Design the celebration for your wedding. This is typically a rehearsal, rehearsal dinner, ceremony and reception. The actual wedding day is traditionally comprised of make-up/hair/dressing time, gathering time, ceremony, cocktail party, and dinner dance.
• Hire and manage your vendors and contract them for services and products. Distribution of vendor deposits with contracts and final vendor payment checks presented at the wedding. It is most important to immediately book your location, entertainment and photographer. They usually only perform one wedding per day.
• Invitation design and printing, menu cards, seating cards, escort cards, thank you notes, table numbers, any signage necessary for your event location.
• Photographer and Videographer selection and coordination. Decide if bride and groom want a photo session before the ceremony. Before ceremony photos allow time to enjoy the cocktail party and spend time with your guests.
• Coordinate Rentals and Equipment (e.g. tents, dance floors, specialty linens, etc.) to include strike and general clean up.
• Coordinate Lighting (e.g. area lighting, specialty lighting and entertainment lighting, pyrotechnics, etc.)
• Coordinate Entertainment (e.g. live music and or disc jockey, and special activities, children’s games, etc.)
• Décor.
• Dress, Jewelry and Clothing Design. This usually includes shower attire, rehearsal dinner attire; wedding dress/tuxedo or suit, after wedding brunch attire, honeymoon attire. Bridesmaids’/Groomsmen’s clothes, mothers of the bride/groom.
• Coordinate fitting of all attire.
• Consult with catering chefs and staff for dinner presentation and service. Considerations: Is service buffet or sit down? How much expense is there for the rental kitchen? Do you need a dumpster for the trash at the end of the event? Do you need food for the preparation time of the bride/bridesmaids or groom/groomsmen during dressing/beauty time wedding day? Hunger and thirst are tremendous mood killers.
• Manage Event on-site for Ceremony, Rehearsal and Wedding Celebration/ Dinner Reception.
• Coordinate grass root considerations; transportation, limousines, vans, busses, valet parking, parking permits, rental permits, amplified music curfew, tenting permits, generators, stand-by personnel, security, etc.
• Prepare vendor timeline for Event day with vendor in/out times, distribute maps to all vendors with load in information, make sure there are vendor meals and snacks, water for staff, give caterer number of vendor meals to order, make sure there is vendor parking arranged.
• Do guest seating, escort cards, table numbers, guest book, etc. Set up and organize related items at the check in table and guest table. Prepare dinner area floor plan and overall event layout blueprint.
• Have favors prepared and distribute at event having decided where to place them.
• Event accountant services, someone to track all the expenses, payments to date, and final balances due. Provide current budget to maintain control of Event costs. Have financial information available to all financial contributors.
• Develop a comfortable and creative timeline for the event with appropriate timing of highlights, for example: first dance, father daughter dance, etc. Make sure and let all participants know what you would like them to do and get their confirmations.
• Oversee event strike. Tremendous expense can arise when vendors are careless, rentals are lost or destroyed or when refuse and ice is left in improper locations. Rose petals are not to be left at many locations and florist must remove at strike. Remove all personal items brought to location.